Shortcuts Excel For Mac 2011

  

Excel for Mac 2011 Keyboard Shortcuts AMT's Excel for Mac 2011 laminated 'cheat' sheets are there to help you work through a process from beginning to end without missing any important steps. Laminated sheets are non-refundable and subject to tax. 7 Little-Known But Super Useful Excel Shortcuts For Windows and Mac Written by co-founder Kasper Langmann, Microsoft Office Specialist. Keyboard shortcuts help save time and increase productivity. Unfortunately, most people only know the holy trinity of shortcuts — COPY, PASTE, and UNDO.

1. Function keys
F1Undo
F2Cut text from the active cell
Shift+F2Edit a cell comment
F3Copy text from the active cell
Shift+F3Open the Formula Builder
F4Paste text into the active cell
Shift+F4Repeat the last Find (Find Next)
+F4Close the window
F5Display the Go To dialog box
Shift+F5Display the Find dialog box
+F5Restore the window size.*
F6Move to the next pane in a workbook that has been split
Shift+F6Move to the previous pane in a workbook that has been split
+F6Move to the next workbook window
+Shift+F6Move to the previous workbook window
F7Check spelling
F8Turn on extend selection mode; used with arrow keys or cursor
Shift+F8Add to the selection
Option+F8Display the Macro dialog box
F9Calculate all sheets in all open workbooks.
Shift+F9Calculate the active sheet.
Shift+F10Display a contextual menu.
+F10Maximize or restore the workbook window
Option+F10Make the first button on a floating toolbar active
F11Insert a new chart sheet.
Shift+F11Insert a new sheet.
+F11Insert an Excel 4.0 macro sheet
F12Display the Save As dialog box.
+F12Display the Open dialog box
Ctrl+Shift+F12Display the Print dialog box
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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2. Moving and scrolling in a sheet or workbook
Arrow KeysMove one cell up, down, left, or right
Ctrl+Arrow KeyMove to the edge of the current data region
HomeMove to the beginning of the row
Ctrl+Home./Ctrl+EndMove to the beginning / to the end of the sheet
Page Down/Page UpMove down one screen / up one screen
Option+Page Down/Option+Page UpMove one screen to the right / to the left
Ctrl+Page Down/Ctrl+Page UpMove to the next sheet / to the previous sheet in the workbook
Ctrl+Tab/Ctrl+Shift+TabMove to the next workbook / move to the previous workbook or window
F6/Shift+F6Move to the next pane / move to the previous pane in a workbook that has been split
Ctrl+DeleteScroll to display the active cell
Ctrl+gDisplay the Go To dialog box
+fDisplay the Find dialog box
+gRepeat the last Find action (same as Find Next)
TabMove between unlocked cells on a protected sheet

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3. Previewing and printing
+pDisplay the Print dialog box
Arrow KeysIn print preview, move around the page when zoomed in
Ctrl+Arrow DownIn print preview, move to the last page when zoomed out

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4. Entering data on a sheet
ReturnComplete a cell entry and move forward in the selection
Ctrl+Option+ReturnStart a new line in the same cell
Ctrl+ReturnFill the selected cell range with the text that you type
Shift+ReturnComplete a cell entry and move back in the selection
TabComplete a cell entry and move to the right in the selection
Shift+TabComplete a cell entry and move to the left in the selection
EscCancel a cell entry
DeleteDelete the character to the left of the insertion point, or delete the selection
Delete ⌦Delete the character to the right of the insertion point, or delete the selection
Ctrl+Delete ⌦Delete text to the end of the line
Arrow KeysMove one character up, down, left, or right
HomeMove to the beginning of the line
+yRepeat the last action
Shift+F2Edit a cell comment
Ctrl+dFill down
Ctrl+rFill to the right
Ctrl+lDefine a name

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5. Working in cells or the Formula bar
DeleteEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
ReturnComplete a cell entry
Ctrl+Shift+ReturnEnter a formula as an array formula
EscCancel an entry in the cell or formula bar
Ctrl+aDisplay the Formula Builder after you type a valid function name in a formula
+kInsert a hyperlink
Ctrl+uEdit the active cell and position the insertion point at the end of the line
Shift+F3Open the Formula Builder
+=Calculate all sheets in all open workbooks
+Shift+=Calculate the active sheet
=Start a formula
+tToggle the formula reference style between absolute, relative, and mixed
+Shift+tInsert the AutoSum formula
Ctrl+; (semicolon)Enter the date
+; (semicolon)Enter the time
Ctrl+Shift+'Copy the value from the cell above the active cell into the cell or the formula bar
Ctrl+` (grave accent)Alternate between displaying cell values and displaying cell formulas
Ctrl+' (apostrophe))Copy a formula from the cell above the active cell into the cell or the formula bar
Ctrl+Option+Arrow DownDisplay the AutoComplete list
Ctrl+lDefine a name

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6. Formatting and editing data
+Shift+lDisplay the Style dialog box
+1Display the Format Cells dialog box
Ctrl+Shift+~Apply the general number format
Ctrl+Shift+$Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Ctrl+Shift+%Apply the percentage format with no decimal places
Ctrl+Shift+^Apply the exponential number format with two decimal places
Ctrl+Shift+#Apply the date format with the day, month, and year
Ctrl+Shift+@Apply the time format with the hour and minute, and indicate A.M. or P.M.
Ctrl+Shift+!Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
+Option+0 (zero)Apply the outline border around the selected cells
+Option+Arrow RightAdd an outline border to the right of the selection
+Option+Arrow LeftAdd an outline border to the left of the selection
+Option+Arrow UpAdd an outline border to the top of the selection
+Option+Arrow DownAdd an outline border to the bottom of the selection
+Option+-Remove outline borders
+bApply or remove bold formatting
+iApply or remove italic formatting
+uApply or remove underscoring
+Shift+xApply or remove strikethrough formatting
Ctrl+9Hide rows
Ctrl+Shift+(Unhide rows
Ctrl+0 (zero)Hide columns
Ctrl+Shift+)Unhide columns
+Shift+wAdd or remove the shadow font style
+Shift+dAdd or remove the outline font style
Ctrl+uEdit the active cell
EscCancel an entry in the cell or the formula bar
DeleteEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
+vPaste text into the active cell
ReturnComplete a cell entry
Ctrl+Shift+ReturnEnter a formula as an array formula
Ctrl+aDisplay the Formula Builder after you type a valid function name in a formula

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7. Working with a selection
+cCopy the selection
+xCut the selection
+vPaste the selection
+Ctrl+vPaste special
DeleteClear the contents of the selection
Ctrl+-Delete the selection
+Shift+cCopy a style
+Shift+vPaste a style
Ctrl+Option+cCopy text or graphics to the Scrapbook
Ctrl+Option+vPaste to the Scrapbook
+zUndo the last action
ReturnMove from top to bottom within the selection (down), or move in the direction that is selected in Edit in thePreferences dialog box (Excel menu, Preferences command)
Shift+ReturnMove from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command)
TabMove from left to right within the selection, or move down one cell if only one column is selected
Shift+TabMove from right to left within the selection, or move up one cell if only one column is selected
Ctrl+. (Period)Move clockwise to the next corner of the selection
Ctrl+Option+Arrow RightMove to the right between nonadjacent selections
Ctrl+Option+Arrow LeftMove to the left between nonadjacent selections
+Ctrl+mInsert graphics using the Media Browser
Ms excel for mac

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8. Selecting cells, columns, or rows
Shift+Arrow KeyExtend the selection by one cell
Ctrl+Shift+Arrow KeyExtend the selection to the last nonblank cell in the same column or row as the active cell
Shift+HomeExtend the selection to the beginning of the row
Ctrl+Shift+HomeExtend the selection to the beginning of the sheet
Ctrl+Shift+EndExtend the selection to the last cell used on the sheet (lower-right corner)
Ctrl+SpaceSelect the entire column
Shift+SpaceSelect the entire row
+aSelect the entire sheet
Shift+DeleteSelect only the active cell when multiple cells are selected
Shift+Page DownExtend the selection down one screen
Shift+Page UpExtend the selection up one screen
Ctrl+6Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Ctrl+7Show or hide the Standard toolbar
F8Turn on the capability to extend a selection by using the arrow keys
Shift+F8Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range
Ctrl+/Select the current array, which is the array that the active cell belongs to
Ctrl+Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.
Ctrl+Shift+[Select only cells that are directly referred to by formulas in the selection
Ctrl+[Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell.
Ctrl+Shift+{Select all cells that are directly or indirectly referred to by formulas in the selection
Ctrl+]Select only cells with formulas that refer directly to the active cell
Ctrl+Shift+}Select all cells with formulas that refer directly or indirectly to the active cell
+Shift+zSelect only visible cells in the current selection

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9. Charts
F11Insert a new chart sheet.*
Arrow KeyCycle through chart object selection
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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10. Data forms
Arrow Down/Arrow UpMove to the same field in the next record / previous record
Tab/Shift+TabMove to the next field / previous field that you can edit in the record
Return /Shift+ReturnMove to the first field in the next record / in the previous record
Page Down/Page UpMove to the same field 10 records forward / 10 records back
Ctrl+Page DownMove to a new record
Ctrl+Page UpMove to the first record

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11. Filters and PivotTable reports
Option+Arrow DownDisplay the Filter list or PivotTable page field pop-up menu for the selected cell

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12. Outlining data
Ctrl+8Display or hide outline symbols
Ctrl+9Hide selected rows
Ctrl+Shift+(Unhide selected rows
Ctrl+0 (zero)Hide selected columns
Ctrl+Shift+)Unhide selected columns

Microsoft Excel For Mac Free

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13. Toolbars
Option+F10Make the first button on a floating toolbar active
TabWhen a toolbar is active, select the next button or menu on the toolbar
Shift+TabWhen a toolbar is active, select the previous button or menu on the toolbar
Ctrl+TabWhen a toolbar is active, select the next toolbar
Ctrl+Shift+TabWhen a toolbar is active, select the previous toolbar
ReturnPerform the action assigned to the selected button

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14. Windows
+Option+1Expand or minimize the ribbon
+TabSwitch to the next application
+Shift+TabSwitch to the previous application
+wClose the active workbook window
+F5*Restore the active workbook window size
F6Move to the next pane in a workbook that has been split
Shift+F6Move to the previous pane in a workbook that has been split
+F6Switch to the next workbook window
+Shift+F6Switch to the previous workbook window
Ctrl+F10Maximize or restore the workbook window
+Shift+3*Copy the image of the screen to the Clipboard
+Shift+4*Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of).
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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15. Dialog boxes
TabMove to the next text box
Shift+TabMove to the previous text box
Ctrl+TabSwitch to the next tab in a dialog box
Ctrl+Shift+TabSwitch to the previous tab in a dialog box
ReturnPerform the action assigned to the default command button in the dialog box (the button with the bold outline, often the OK button)
EscCancel the command and close the dialog box

Excel 2011 For Mac Download

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Mac OS X has its own keyboard shortcuts in addition to Word’s keyboard shortcuts. When you press a key or a key combination, Mac OS X searches first to see whether a task is assigned to that shortcut in Mac OS X system preferences. If you want to use a particular keyboard shortcut in Word, you have to check to make sure that your desired shortcut isn’t already assigned to do something else by Mac OS X.

Showing keyboard shortcuts

Apple has a lot of nice keyboard shortcuts already defined for Mac OS X, and you can easily get a complete list of them:

  1. In Finder (the Desktop), choose Help→Mac Help.

  2. In the Ask a Question search box, type shortcuts and then press Return or Enter.

    Help responds with a list of relevant topics.

Likewise, Word also has a generous assortment of keyboard shortcuts right from the start. The shortcuts in Word are available by searching Word’s Help for Keyboard Shortcuts. You can set up Word so that it automatically displays keyboard shortcuts in menus and toolbar ScreenTips:

  1. In Word, choose View→Toolbars→Customize Toolbars and Menus from the menu bar.

  2. On the Toolbars and Menus tab of the resultant dialog, select the Show Shortcut Keys in Screen Tips check box.

  3. Click OK.

Making your own shortcuts

You can assign keyboard shortcuts to Word commands and change the ones that Microsoft assigned. Word doesn’t force you to stick with the default shortcuts. You can assign and reassign shortcuts as you wish. To access the Customize Keyboard dialog and set a keyboard shortcut, take these steps:

Shortcuts Excel For Mac 2011 Download

  1. Choose Tools→Customize Keyboard.

  2. In the Categories list, select a category, and in the Command list, choose a command.

  3. To assign (or reassign) a keyboard shortcut for the selected command, type in a customized keyboard shortcut combination for the selected command and then click the Assign button.

  4. Click OK twice.

Excel Shortcut Keys For Mac

Save a document with one or more custom shortcuts as a template so that when you open that template, the keyboard shortcuts you customized apply only to the documents created from that template.